Position at MAS
Employment type: Freelance to Permanent
Reporting to: Executive Producer
WHO WE ARE
MAS Event + Design an OPUS Agency company is an event and experiential marketing agency working with some of the world’s most influential brands to design, create, and manage their most important events and experiential programs. We partner with our clients to build fully integrated, highly effective teams that create remarkable experiences and activations around the world. Opus Agency is known for fostering the growth and development of professionals who have a passion for the event industry. In pursuit of that, we offer resources and mentorship with dedicated event professionals who have decades plus of experience.
WHAT WE ARE LOOKING FOR
The Producer ofExperiential Events is the day-to-day contact for our clients and manages all production components of a project from start to finish. The Producer also acts as a mentor for our Production Coordinators and Assistants, playing a crucial role in their professional development.
Actively participate in creative event ideation and continue look and feel of creative deck shared by creative/art directors;
Review and edit each draft to ensure integrity and budget feasibility of creative concepts prior to sharing with client.
Update creative decks weekly based on client feedback
Ensure that creative/experiential end product matches project specifications
Working with TD and Art Director to cross check fabrication production.
Development and management of all print graphics based on look and feel from the creative team.
Effectively communicate client needs and wishes to team, including creative and technical directors.
Lead weekly client calls and review post-call debriefs prepared by the Coordinator, ensuring accuracy.
Share and recap emails post call.
Create all necessary project documentation including workback timelines, PA grids, production schedule, graphics grid, décor/prop purchase grid, contact sheet, deliverables grid, etc.
Manage and track project budgets shared by EP; Set up production documents with budget buckets for coordinators/art directors to work within.
Contract with and manage vendors (including venue, fabrication, AV, printers, caterers, graphic designers, artists, developers, etc); negotiate pricing to maximize profit
Oversee location research undertaken by Coordinators
Manage timelines/deadlines for each vendor (including venue, fabrication, AV, printers, caterers, graphic designers, artists, developers, security, etc).
Conduct site visits and onsite meetings with vendors (i.e. catering tasting, scenic builds, etc) .
Create ROS in collaboration with client and deliver to show caller where applicable.
Responsible for the safety of staff and guests at event. In the event of an emergency or accident, will file the necessary incident reports and contact authorities (medical, fire, paramedic), as well as let MAS senior management know.
Reconcile all receipts with coordinator and close out budget with EP/Director of Production.
Responsible for all post event trafficking to client or storage.
Follow up with client post event to review event pros and cons.
Write event summary and share photos for MAS files and social media.
Ensure all files are transferred into their name from any freelancers
Business or Job-Specific Knowledge
Time Management Skills
Detailed knowledge of vendor pricing for production elements in both large and small scale
Ethics, Integrity, Values
YOU SHOULD HAVE
At least 3-5 years of experience managing events
Understand event industry norms such as:
Venue contracting – the overall process, including concessions
Housing – room blocks, shoulder dates, cumulative blocks, and attrition
Catering – food and beverage minimums
Bachelor’s degree is preferred
Budget and financial tracking experience.
Strong computer and technology skills, especially Excel, Outlook, and Word
Ability to take initiative to learn and produce high quality work
Onsite team management experience
Ability to collaborate with others and work well on a team
Display a positive attitude in all interactions with internal and external customers
Flexibility and willingness to assist colleagues with projects and tasks outside of job requirements
Individuals will be required to sit for most of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting up to 20 lbs. as required to file documents or store materials throughout the workday. Proper lifting techniques required. Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The performance of this position may occasionally require exposure to areas where those areas require the use of personal protective equipment. For the most part ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.
Around 40% of the time, Domestic
Other Duties and Acknowledgement
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. Duties, responsibilities and activities may change at any time with or without notice. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.